Our Difference

Tasks We Do

Reviews

Pricing

About

Security

Book Your Call

Unlock 50 hours per month
for every member of your team.

Unlock 50 hours per month for every member of your team.

Unlock 50 hours per month for every member of your team.

Deploy Our US & Canadian Executive Assistants To Boost Productivity, Reduce Turnover And Grow Your Company.

Book Your Call

Loved By

200+ Founders Executives & Companies

Is Your Team Losing
50 Hours Each Month to Busy Work?

Is Your Team Losing
50 Hours Each Month to Busy Work?

Executives are exhausted and can never take a holiday.

Your talended people waste their hours on work with no impact.

Your team is stuck digging through unimportant tasks.

Feeling overwhelmed became normal leading to burnout & low morale.

We bring AI to your company.

Our team will implement AI solutions, rolling out our proven systems to handle:

Email

Events

Scheduling

Travel

Reporting

Admin

Research

Data

Entry

and more

What Makes Our Executive Assistants Different?

Our EAs have worked for:

Two Dedicated Assistants 

For Every Client

Two Dedicated Assistants For Every Client

Two Dedicated Assistants For Every Client

The most frustrating part of working with virtual staff is turnover. When assistants need time away or suddenly quit, you're back to doing it all yourself.



We solve this problem with a simple solution:

Two assistants both take over all tasks
When one is away, the other keeps working
No need to re-hire and re-train replacements

We Don't Hire 'Cheap' Overseas Labor

Your team deals with critical tasks. Template responses and robotic procedures from overseas virtual assistants is not enough.

Unlike other agencies, we don't hire $5/hour labor in Asia, South America or Eastern Europe

Our team is from the USA & Canada
We pay US rates
We hire & train for the skills to handle complex tasks

Our ‘Hand Over’ Process Builds Trust And Reduces Training Time

Our goal is for your team to build trust in their assistants, so they feel confident delegating tasks without needing to monitor every action, fix mistakes or spend hours repeating training steps.

Over many years we have crafted a 'hand over' process, our proven delegation formula:

Study existing processes
Carefully take over each task
Build trust by showing results

We Hire And Train So You Don’t Have To

You know how costly it is when yet again you have to hire and train someone. We are the staffing solution that saves you the time and money of doing it yourself.

Over many years we refined a 10-step hiring, testing and training process. It identifies people with superior communication skills, attention to detail and emotional intelligence. 

Hiring machine runs non-stop sourcing top 1% talent
We interview, check backgrounds & references
Skill-test & train all new hires 

AI + Humans = Peak Performance

All our executive assistants come ready to deploy AI solutions for your organization.

1

Onboarding

We learn what your team does, key objectives and existing processes.

2

Systems

Our EAs complete a hand over process for each member of your team, taking over routine tasks, projects and set up communication systems to keep information flowing.

3

Optimization

We begin an optimization phase, installing AI tools to increase productivity, suggest new solutions to automate tasks and maintain a knowledge base to document everything we do.

Taks We Do

What We Do For Current Clients

(Yes we have done everything in this list!)

Daily tasks
Protect Time

Route questions, information requests, meetings away from senior executives (CEO, COO, CTO, etc) to other team members.

Research

Use AI to conduct research, compile reports, source and format data, create slide presentations.

Schedule Calendars

Handle confirmations, re-scheduling, take meeting notes and turn them into tasks, use tools like Calendly, Reclaim.ai to automate scheduling.

Email Management

Write and send replies, bring critical emails to attention, turn emails into tasks, inbox zero every day.

Email Backlog

Sort through email backlogs of as much as 100,000 emails, labeling, archiving, resending responses (if needed), and highlighting important messages.

Phishing/Spam

Stay vigilant for phishing scams, spam, identify theft, report incidents.

Project Management

Track projects and to-dos in tools like Basecamp, Asana, Monday, ClickUp, Trello.

Task Management

Update CRMs, task-management software.

Payments & Subscriptions

Set up recurring payments and invoices, track failed payments, followup with overdue invoices.

Documentation/SOP

Create SOPs for multi-step processes in tools like ClickUp, Notion, monitor team members and contractors to ensure accurate SOP implementation.

Knowledge Base

Collect every asset, SOP, template needed to perform all tasks in one digital repository.

Curate/Summarize Content

With help from AI provide summaries of social media, news, podcasts, industry journals, mainstream media, newsletters.

Bookkeeping

Chase up receipts and payments from clients and vendors.

Payroll

Manage employees using ADP, JustWorks, Paychex, generate 1099’s using CCH and CFS.

Expense Reporting

Create expense reports for business entities using tools like Expensify.

Employee Healthcare

Maintain and update employee healthcare plans and facilitate communication with healthcare vendors.

Credit Cards

Pay balances, monitor costs, generate reports for accounting purposes.

Pay Bills

Make payments, avoid late fees, use tools like Checkbook.io, Paypal, to pay vendors, contractors, suppliers.

Financial Reports

Draft monthly management reports for C-suite using Google Sheets to deliver monthly sales data, sign-up info, financial reporting.

Filter Pitches

Review pitches or proposals, filter only the best to the top based on set criteria.

Daily tasks
Protect Time

Route questions, information requests, meetings away from senior executives (CEO, COO, CTO, etc) to other team members.

Research

Use AI to conduct research, compile reports, source and format data, create slide presentations.

Schedule Calendars

Handle confirmations, re-scheduling, take meeting notes and turn them into tasks, use tools like Calendly, Reclaim.ai to automate scheduling.

Email Management

Write and send replies, bring critical emails to attention, turn emails into tasks, inbox zero every day.

Email Backlog

Sort through email backlogs of as much as 100,000 emails, labeling, archiving, resending responses (if needed), and highlighting important messages.

Phishing/Spam

Stay vigilant for phishing scams, spam, identify theft, report incidents.

Project Management

Track projects and to-dos in tools like Basecamp, Asana, Monday, ClickUp, Trello.

Task Management

Update CRMs, task-management software.

Payments & Subscriptions

Set up recurring payments and invoices, track failed payments, followup with overdue invoices.

Documentation/SOP

Create SOPs for multi-step processes in tools like ClickUp, Notion, monitor team members and contractors to ensure accurate SOP implementation.

Knowledge Base

Collect every asset, SOP, template needed to perform all tasks in one digital repository.

Curate/Summarize Content

With help from AI provide summaries of social media, news, podcasts, industry journals, mainstream media, newsletters.

Bookkeeping

Chase up receipts and payments from clients and vendors.

Payroll

Manage employees using ADP, JustWorks, Paychex, generate 1099’s using CCH and CFS.

Expense Reporting

Create expense reports for business entities using tools like Expensify.

Employee Healthcare

Maintain and update employee healthcare plans and facilitate communication with healthcare vendors.

Credit Cards

Pay balances, monitor costs, generate reports for accounting purposes.

Pay Bills

Make payments, avoid late fees, use tools like Checkbook.io, Paypal, to pay vendors, contractors, suppliers.

Financial Reports

Draft monthly management reports for C-suite using Google Sheets to deliver monthly sales data, sign-up info, financial reporting.

Filter Pitches

Review pitches or proposals, filter only the best to the top based on set criteria.

Daily tasks
Marketing & Sales
Processes
Communication
Travel & Family
Protect Time

Route questions, information requests, meetings away from senior executives (CEO, COO, CTO, etc) to other team members.

Research

Use AI to conduct research, compile reports, source and format data, create slide presentations.

Schedule Calendars

Handle confirmations, re-scheduling, take meeting notes and turn them into tasks, use tools like Calendly, Reclaim.ai to automate scheduling.

Email Management

Write and send replies, bring critical emails to attention, turn emails into tasks, inbox zero every day.

Email Backlog

Sort through email backlogs of as much as 100,000 emails, labeling, archiving, resending responses (if needed), and highlighting important messages.

Phishing/Spam

Stay vigilant for phishing scams, spam, identify theft, report incidents.

Project Management

Track projects and to-dos in tools like Basecamp, Asana, Monday, ClickUp, Trello.

Task Management

Update CRMs, task-management software.

Payments & Subscriptions

Set up recurring payments and invoices, track failed payments, followup with overdue invoices.

Documentation/SOPs

Create SOPs for multi-step processes in tools like ClickUp, Notion, monitor team members and contractors to ensure accurate SOP implementation.

Knowledge Base

Collect every asset, SOP, template needed to perform all tasks in one digital repository.

Curate/Summarize Content

With help from AI provide summaries of social media, news, podcasts, industry journals, mainstream media, newsletters.

Bookkeeping

Chase up receipts and payments from clients and vendors.

Payroll

Manage employees using ADP, JustWorks, Paychex, generate 1099’s using CCH and CFS.

Expense Reporting

Create expense reports for business entities using tools like Expensify.

Employee Healthcare

Maintain and update employee healthcare plans and facilitate communication with healthcare vendors.

Credit Cards

Pay balances, monitor costs, generate reports for accounting purposes.

Pay Bills

Make payments, avoid late fees, use tools like Checkbook.io, Paypal, to pay vendors, contractors, suppliers.

Financial Reports

Draft monthly management reports for C-suite using Google Sheets to deliver monthly sales data, sign-up info, financial reporting.

Filter Pitches

Review pitches or proposals, filter only the best to the top based on set criteria.

Daily tasks
Marketing & Sales
Processes
Communication
Travel & Family
Protect Time

Route questions, information requests, meetings away from senior executives (CEO, COO, CTO, etc) to other team members.

Research

Use AI to conduct research, compile reports, source and format data, create slide presentations.

Schedule Calendars

Handle confirmations, re-scheduling, take meeting notes and turn them into tasks, use tools like Calendly, Reclaim.ai to automate scheduling.

Email Management

Write and send replies, bring critical emails to attention, turn emails into tasks, inbox zero every day.

Email Backlog

Sort through email backlogs of as much as 100,000 emails, labeling, archiving, resending responses (if needed), and highlighting important messages.

Phishing/Spam

Stay vigilant for phishing scams, spam, identify theft, report incidents.

Project Management

Track projects and to-dos in tools like Basecamp, Asana, Monday, ClickUp, Trello.

Task Management

Update CRMs, task-management software.

Payments & Subscriptions

Set up recurring payments and invoices, track failed payments, followup with overdue invoices.

Documentation/SOPs

Create SOPs for multi-step processes in tools like ClickUp, Notion, monitor team members and contractors to ensure accurate SOP implementation.

Knowledge Base

Collect every asset, SOP, template needed to perform all tasks in one digital repository.

Curate/Summarize Content

With help from AI provide summaries of social media, news, podcasts, industry journals, mainstream media, newsletters.

Bookkeeping

Chase up receipts and payments from clients and vendors.

Payroll

Manage employees using ADP, JustWorks, Paychex, generate 1099’s using CCH and CFS.

Expense Reporting

Create expense reports for business entities using tools like Expensify.

Employee Healthcare

Maintain and update employee healthcare plans and facilitate communication with healthcare vendors.

Credit Cards

Pay balances, monitor costs, generate reports for accounting purposes.

Pay Bills

Make payments, avoid late fees, use tools like Checkbook.io, Paypal, to pay vendors, contractors, suppliers.

Financial Reports

Draft monthly management reports for C-suite using Google Sheets to deliver monthly sales data, sign-up info, financial reporting.

Filter Pitches

Review pitches or proposals, filter only the best to the top based on set criteria.

Daily tasks
Marketing & Sales
Processes
Communication
Travel & Family
Protect Time

Route questions, information requests, meetings away from senior executives (CEO, COO, CTO, etc) to other team members.

Research

Use AI to conduct research, compile reports, source and format data, create slide presentations.

Schedule Calendars

Handle confirmations, re-scheduling, take meeting notes and turn them into tasks, use tools like Calendly, Reclaim.ai to automate scheduling.

Email Management

Write and send replies, bring critical emails to attention, turn emails into tasks, inbox zero every day.

Email Backlog

Sort through email backlogs of as much as 100,000 emails, labeling, archiving, resending responses (if needed), and highlighting important messages.

Phishing/Spam

Stay vigilant for phishing scams, spam, identify theft, report incidents.

Project Management

Track projects and to-dos in tools like Basecamp, Asana, Monday, ClickUp, Trello.

Task Management

Update CRMs, task-management software.

Payments & Subscriptions

Set up recurring payments and invoices, track failed payments, followup with overdue invoices.

Documentation/SOPs

Create SOPs for multi-step processes in tools like ClickUp, Notion, monitor team members and contractors to ensure accurate SOP implementation.

Knowledge Base

Collect every asset, SOP, template needed to perform all tasks in one digital repository.

Curate/Summarize Content

With help from AI provide summaries of social media, news, podcasts, industry journals, mainstream media, newsletters.

Bookkeeping

Chase up receipts and payments from clients and vendors.

Payroll

Manage employees using ADP, JustWorks, Paychex, generate 1099’s using CCH and CFS.

Expense Reporting

Create expense reports for business entities using tools like Expensify.

Employee Healthcare

Maintain and update employee healthcare plans and facilitate communication with healthcare vendors.

Credit Cards

Pay balances, monitor costs, generate reports for accounting purposes.

Pay Bills

Make payments, avoid late fees, use tools like Checkbook.io, Paypal, to pay vendors, contractors, suppliers.

Financial Reports

Draft monthly management reports for C-suite using Google Sheets to deliver monthly sales data, sign-up info, financial reporting.

Filter Pitches

Review pitches or proposals, filter only the best to the top based on set criteria.

Software

Software We Manage

Email Applications
Email Marketing
Projec Management
CRM
Social Media
Online Course Delivery
Accounting
Website Platforms
Photo/Video Editing
Industry-Specific Platforms
Other

Software

Software We Manage

Email Applications
Email Applications

Testimonials

What Our Clients Have To Say

Proven Systems For Scale

Ready To Deploy Time Saving Systems: Powered By AI

Ready To Deploy Time Saving Systems: Powered By AI

Most virtual staffing solutions require you to teach your executive assistant how to do everything from scratch. You end up spending more time training and fixing errors! When you partner with us, our assistants roll out our proven systems we have already implemented for our clients over the past 8 years. 

Most virtual staffing solutions require you to teach your executive assistant how to do everything from scratch. You end up spending more time training and fixing errors! When you partner with us, our assistants roll out our proven systems we have already implemented for our clients over the past 8 years. 

  • Inbox Zero System

    We built a system to manage emails that goes beyond simple email triage with folders – we reply to messages and complete tasks that emails start.

    Get you out of the inbox
    Use AI to speed up replies
    Inbox Zero every day

  • Meeting Management 

    To free up your calendar and protect your time, we roll out our meeting management system. Our aim is to reduce the number of meetings and complete meeting tasks for you.

    Reject unnecessary meetings
    Coordinate timing and prep
    Use AI for scheduling + notes

  • Task Management 

    While our executive assistants are not professional project managers, they can function as task coordinators, working with your team to solve problems and keep projects moving.

    Meet deadlines
    Seek input from your team, vendors, clients 
    AI tools to track tasks & timelines

  • SOPs + Knowledge Base

    As part of our standard operating procedures (SOPs) we create SOPs for the processes in your company, including documentation and guides to complete complex tasks.

    We also build a knowledge base, including templates, rules, documents and assets needed to run your company

    SOPs/Documentation
    ‘Living’ Knowledge Base
    Guides for future staff

  • Social Inboxes + Support System

    Our team is selected because of their above average communication skills (only North American talent!). Thus we are well suited to manage any kind of inbox or place where communication occurs.

    This includes social media inboxes (DMs in LinkedIn, Instagram, Facebook, Twitter/X), general replies to social content, customer support help desks, forums, reddit and discord.

    Delete spam, reply to legitimate DMs
    Prompt customer service replies
    Set up AI chat tools to automate communication

  • Payments Management

    Once trust is established, many of our clients have our executive assistants step into payments management.

    This can include setting up client profiles in payment management software, generating invoices, issuing receipts, bulk payments, electronic funds transfers, Paypal payments, processing refunds and cancellations, upgrades and downgrades.

    Manage payments software
    Chase up unpaid bills
    Use AI tools to automate payment processes

  • Inbox Zero System

    We built a system to manage emails that goes beyond simple email triage with folders – we reply to messages and complete tasks that emails start.

    Get you out of the inbox
    Use AI to speed up replies
    Inbox Zero every day

  • Meeting Management 

    To free up your calendar and protect your time, we roll out our meeting management system. Our aim is to reduce the number of meetings and complete meeting tasks for you.

    Reject unnecessary meetings
    Coordinate timing and prep
    Use AI for scheduling + notes

  • Task Management 

    While our executive assistants are not professional project managers, they can function as task coordinators, working with your team to solve problems and keep projects moving.

    Meet deadlines
    Seek input from your team, vendors, clients 
    AI tools to track tasks & timelines

  • SOPs + Knowledge Base

    As part of our standard operating procedures (SOPs) we create SOPs for the processes in your company, including documentation and guides to complete complex tasks.

    We also build a knowledge base, including templates, rules, documents and assets needed to run your company

    SOPs/Documentation
    ‘Living’ Knowledge Base
    Guides for future staff

  • Social Inboxes + Support System

    Our team is selected because of their above average communication skills (only North American talent!). Thus we are well suited to manage any kind of inbox or place where communication occurs.

    This includes social media inboxes (DMs in LinkedIn, Instagram, Facebook, Twitter/X), general replies to social content, customer support help desks, forums, reddit and discord.

    Delete spam, reply to legitimate DMs
    Prompt customer service replies
    Set up AI chat tools to automate communication

  • Payments Management

    Once trust is established, many of our clients have our executive assistants step into payments management.

    This can include setting up client profiles in payment management software, generating invoices, issuing receipts, bulk payments, electronic funds transfers, Paypal payments, processing refunds and cancellations, upgrades and downgrades.

    Manage payments software
    Chase up unpaid bills
    Use AI tools to automate payment processes

  • Inbox Zero System

    We built a system to manage emails that goes beyond simple email triage with folders – we reply to messages and complete tasks that emails start

    Get you out of the inbox
    Use AI to speed up replies
    Inbox Zero every day

  • Meeting Management 

    To free up your calendar and protect your time, we roll out our meeting management system. Our aim is to reduce the number of meetings and complete meeting tasks for you.

    Reject unnecessary meetings
    Coordinate timing and prep
    Use AI for scheduling + notes

  • Task Management 

    While our executive assistants are not professional project managers, they can function as task coordinators, working with your team to solve problems and keep projects moving.

    Meet deadlines
    Seek input from your team, vendors, clients 
    AI tools to track tasks & timelines

  • SOPs + Knowledge Base

    As part of our standard operating procedures (SOPs) we create SOPs for the processes in your company, including documentation and guides to complete complex tasks.

    We also build a knowledge base, including templates, rules, documents and assets needed to run your company

    SOPs and Documentation
    ‘Living’ Knowledge Base
    Guides for future staff

  • Social Inboxes + Support System

    Our team is selected because of their above average communication skills (only North American talent!). Thus we are well suited to manage any kind of inbox or place where communication occurs.

    This includes social media inboxes (DMs in LinkedIn, Instagram, Facebook, Twitter/X), general replies to social content, customer support help desks, forums, reddit and discord.

    Delete spam, reply to legitimate DMs
    Prompt customer service replies
    Set up AI chat tools to automate communication

  • Payments Management

    Once trust is established, many of our clients have our executive assistants step into payments management.

    This can include setting up client profiles in payment management software, generating invoices, issuing receipts, bulk payments, electronic funds transfers, Paypal payments, processing refunds and cancellations, upgrades and downgrades.

    Manage payments software
    Chase up unpaid bills
    Use AI tools to automate payment processes

  • Inbox Zero System

    We built a system to manage emails that goes beyond simple email triage with folders – we reply to messages and complete tasks that emails start

    Get you out of the inbox
    Use AI to speed up replies
    Inbox Zero every day

  • Meeting Management 

    To free up your calendar and protect your time, we roll out our meeting management system. Our aim is to reduce the number of meetings and complete meeting tasks for you.

    Reject unnecessary meetings
    Coordinate timing and prep
    Use AI for scheduling + notes

  • Task Management 

    While our executive assistants are not professional project managers, they can function as task coordinators, working with your team to solve problems and keep projects moving.

    Meet deadlines
    Seek input from your team, vendors, clients 
    AI tools to track tasks & timelines

  • SOPs + Knowledge Base

    As part of our standard operating procedures (SOPs) we create SOPs for the processes in your company, including documentation and guides to complete complex tasks.

    We also build a knowledge base, including templates, rules, documents and assets needed to run your company

    SOPs and Documentation
    ‘Living’ Knowledge Base
    Guides for future staff

  • Social Inboxes + Support System

    Our team is selected because of their above average communication skills (only North American talent!). Thus we are well suited to manage any kind of inbox or place where communication occurs.

    This includes social media inboxes (DMs in LinkedIn, Instagram, Facebook, Twitter/X), general replies to social content, customer support help desks, forums, reddit and discord.

    Delete spam, reply to legitimate DMs
    Prompt customer service replies
    Set up AI chat tools to automate communication

  • Payments Management

    Once trust is established, many of our clients have our executive assistants step into payments management.

    This can include setting up client profiles in payment management software, generating invoices, issuing receipts, bulk payments, electronic funds transfers, Paypal payments, processing refunds and cancellations, upgrades and downgrades.

    Manage payments software
    Chase up unpaid bills
    Use AI tools to automate payment processes

Pricing

Get Started

Unlock 50hrs per month, per team member, supported by two of our dedicated assistants for just $2,500 per month.

North American Team

English is our first language and we work in your timezone

Two Assistants

Redundancy built in, no breaks in service for holidays/sick leave

100% Life Support

Delegate to us your work and family life tasks

AI-First Focus

We research and deploy best-fit AI solutions

Dedicated Support

Text/voice message direct to client success account manager

Proven Systems

We bring processes for email, scheduling, SOPs, socials & more!

Fractional Pricing

Per-month billing, no long-term contracts, cancel any time

Low Overhead

We handle hiring, screening, training, staff support - you get the talent!

Book A Call

Other Options

Unreliable overseas assistants in wrong time zones

English is not their first language

Low price can be appealing but you ‘get what you pay for’

Need to be hand-held, fix mistakes, monitored all the time

You still have to do hiring steps like interviews

Stuck on your own when they need time off

Friendly but won’t tell you when they can’t do something

Disappear suddenly with no explanation

High turnover ‘revolving door’ requires constant re-training

Can’t be given complex tasks like replying to emails

Lacking in culture fit for North American companies

Calculate your ROI

Calculate the true value of your investment as top executives reclaim hours for high-impact work.

Here's an example calculation with 1 executive:
$2,500 to hire us to give them back 50 hours, 50 x $150 = $7,500 of their time returned - 2500 hiring fee

Consider what your team could do

Consider what your team could do gaining back

Consider what your team could do gaining back

gaining back

hours

per month.

  • Land new clients

  • Hire new leaders

  • Secure partnerships

  • Launch new products

  • Land new clients

  • Create new campaigns

Plus benefits like reduced stress, boost morale
, happier mood, less burn out
, more job satisfaction
and thus less turnover.

No Long Term Contracts

No long term contract, no hidden fees
No setup fee, no overhead costs
Month-to-month pricing
Increase or decrease hours as needed

All we require is you commit to a three month starting trial so there is time for your team to hand over all their tasks to our executive assistants.

Book Your Call

“It’s less stressful and there’s also the peace of mind now"

Katie Dilon

Editor-in-Chief LaJollaMom.com

About Us

Our company was born in 2017 when entrepreneur Yaro Starak partnered with operations expert Claire Giovino, to bring her proprietary email management system to other busy executives.

Since then, our company has grown to a team of over 100 executive assistants and supports hundreds of teams working in diverse industries.

0+

Years Of Experience

60+

Team Members

173+

Clients Served

Our Mission

Our primary objective is to give each client back at least 50 productive hours per month.
50 hours per month is 600 hours per year. That’s 15 working weeks back per year!
This is a clear, measurable objective, which has a meaningful impact.

Our primary objective is to give each client back at least 50 productive hours per month. 50 hours per month is 600 hours per year. That’s 15 working weeks back per year! This is a clear, measurable objective, which has a meaningful impact.

Our primary objective is to give each client back at least 50 productive hours per month. 50 hours per month is 600 hours per year. That’s 15 working weeks back per year! This is a clear, measurable objective, which has a meaningful impact.

The Team

Meet Our World Class EAs

Book Your Call

Our EAs have worked for:

Our EAs have worked for:

Our Process

How To Onboard With Us

This is a short paragraph.

Book Your Call

1

Discovery Call

Explain your needs

Get answers to your questions

Determine your requirements

2

Sign Up As Client

Review Terms Of Service

Sign up for subscription and make first payment

Review welcome materials

3

Onboarding Call

We learn about your workflows

Breakdown software, processes, work habits

Determine criteria for assistant matching

4

Matching Process

Matching team use criteria to find best fit assistants

Sourced from our existing team

Nothing required from you (no interviews)

5

Meet Your Assistants

Introduction call with assistants and your team

Assistants begin ‘hand over’ process

Your team gets back time!

Let Us Fill Your
Staffing Gaps

Whether you need us as a complete executive assistant solution, or to support an existing in-house admin team, we are ready.

We can also be a remote staff gap-filling solution, stepping in to support your company when existing staff are away.

Book Your Call

Let Us Fill Your Staffing Gaps

Whether you need us as a complete executive assistant solution, or to support an existing in-house admin team, we are ready.

We can also be a remote staff gap-filling solution, stepping in to support your company when existing staff are away.

Book Your Call

Satisfaction Guarantee

If you are not getting along well with your assistant, we go back to our existing team and match you with a new one.

Because of our two assistant system (two assistants per client), the second assistant can train the replacement, meaning you don’t have to return to doing everything yourself even during team transitions.

Book Your Call

Consider Your Options

Hiring

Skill

AI Focus

Email

English Level

Backup

Timezone

Cost

We handle every step

Advanced Tasks

Continuous AI training

Email Reply Specialists

Native Speakers

Two EAs per client

US & Canada

Flexible, fractional pricing

Internal EA

You do it yourself

Varies by hire

Rarely AI-focused

Require lots of training

Varies by hire

No backup

Your timezone

Full Salary + Benefits

Overseas EA

You interview & train

Basic to moderate

Rarely AI-focused

Folder sorting only

Limited proficiency

No backup

Often different

Lowest upfront cost

Other EA Agencies

Varies, often you train

Quality varies

Rarely AI-focused

Folder sorting only

Varies widely

No backup

Often different

Varies, may have fees

We Care About Your Privacy & Security

A counter-intuitive reason some clients work with us is because we are an external provider. 

You avoid the risk of an internally hired executive assistant, who gains close (and often personal) access to information about you, your team and company, and then turns toxic.

We Learn What Is Critical To You

Your assistants learn what information and contacts are most important. They then build a system to make sure you are kept informed of what is urgent and critical.

Password Sharing & Access

We work with your IT department to determine the best methods to access your systems. This can include setting up user profiles, password sharing tools like 1Password.

Separate Access To Confidential Information

When required we 'silo' information. For example, if you deal with private client information (medical, financial, legal, etc), we redirect it to a separate email account that only you see.

Tailored Legal Protection

We have an in-house non-disclosure agreement that your assistants are happy to sign. You are welcome to provide a custom NDA or contract specific to your needs.

Encrypted Access To Your Networks

All our assistants make use of a VPN (Virtual Private Network), which encrypts information making it unreadable to anyone who intercepts the traffic.

Protect Your Documents

At your request your assistants can use software that protects client information and documents. Often our legal and medical clients already have.

FAQ

Frequently Asked Questions

How do I communicate with my executive assistants?

Most clients use a text/voice chat tool like Slack, Microsoft Teams, WhatsApp or mobile text messaging to communicate. You may also do phone/online meetings when required and collaborate with project or task management tools. You and your assistants can experiment and adjust based on what works for you. Note: Your assistants work directly with you and your team, there is no project manager from our company. You do have a direct line to a client success manager from our company whenever you have questions about working with your assistants, for billing support, to increase or decrease your plan, etc.

How do I communicate with my executive assistants?

Most clients use a text/voice chat tool like Slack, Microsoft Teams, WhatsApp or mobile text messaging to communicate. You may also do phone/online meetings when required and collaborate with project or task management tools. You and your assistants can experiment and adjust based on what works for you. Note: Your assistants work directly with you and your team, there is no project manager from our company. You do have a direct line to a client success manager from our company whenever you have questions about working with your assistants, for billing support, to increase or decrease your plan, etc.

How do I communicate with my executive assistants?

Most clients use a text/voice chat tool like Slack, Microsoft Teams, WhatsApp or mobile text messaging to communicate. You may also do phone/online meetings when required and collaborate with project or task management tools. You and your assistants can experiment and adjust based on what works for you. Note: Your assistants work directly with you and your team, there is no project manager from our company. You do have a direct line to a client success manager from our company whenever you have questions about working with your assistants, for billing support, to increase or decrease your plan, etc.

What about political bias or other issues that can be considered sensitive?

You can raise whatever criteria you consider important during your onboarding call, which our matching team will take into account when selecting the best assistants from our team for you. For example, we have had clients who work for politicians and request assistants who are non-reactive to either side of the political spectrum.

What about political bias or other issues that can be considered sensitive?

You can raise whatever criteria you consider important during your onboarding call, which our matching team will take into account when selecting the best assistants from our team for you. For example, we have had clients who work for politicians and request assistants who are non-reactive to either side of the political spectrum.

What about political bias or other issues that can be considered sensitive?

You can raise whatever criteria you consider important during your onboarding call, which our matching team will take into account when selecting the best assistants from our team for you. For example, we have had clients who work for politicians and request assistants who are non-reactive to either side of the political spectrum.

What timezones are the executive assistants located in?

Our team is made up of mostly Americans, Canadians, and a few people from other places like South Africa and Europe. Some of our team are also living in other places around the world, although they were born and educated in North America. The majority of our coverage is on North American timezones, but we do also support clients in Australia and the UK.

What timezones are the executive assistants located in?

Our team is made up of mostly Americans, Canadians, and a few people from other places like South Africa and Europe. Some of our team are also living in other places around the world, although they were born and educated in North America. The majority of our coverage is on North American timezones, but we do also support clients in Australia and the UK.

What timezones are the executive assistants located in?

Our team is made up of mostly Americans, Canadians, and a few people from other places like South Africa and Europe. Some of our team are also living in other places around the world, although they were born and educated in North America. The majority of our coverage is on North American timezones, but we do also support clients in Australia and the UK.

Do the assistants integrate with other employees in my company?

Yes! In fact we make it a priority to have the assistants connect with other key people in your team/company, so they can work with them directly to solve problems, pass on information, etc, rather than always go back to the main client/executive with all questions. This means our team can operate independently and solve problems without needing your input, thus freeing up more time for you and making us more efficient.

Do the assistants integrate with other employees in my company?

Yes! In fact we make it a priority to have the assistants connect with other key people in your team/company, so they can work with them directly to solve problems, pass on information, etc, rather than always go back to the main client/executive with all questions. This means our team can operate independently and solve problems without needing your input, thus freeing up more time for you and making us more efficient.

Do the assistants integrate with other employees in my company?

Yes! In fact we make it a priority to have the assistants connect with other key people in your team/company, so they can work with them directly to solve problems, pass on information, etc, rather than always go back to the main client/executive with all questions. This means our team can operate independently and solve problems without needing your input, thus freeing up more time for you and making us more efficient.

I’ve had trouble working with virtual assistants before because I wasn’t sure what tasks to give them or when I did give them tasks, they asked me so many questions it ended up taking more time than doing it myself!

Our executive assistants are not the same as the typical offshore virtual assistants from the Philippines or India or Latin America that so many agencies use. We are a premium EA service and our assistants have worked for some of the largest companies in the USA. They don’t operate like robots using templates who are unable to solve problems without constant instructions. Our EAs learn context, understand project goals, and work independently to get tasks done. They can also proactively suggest ways for you to get back more time through delegation and to increase productivity using AI and other software tools.

I’ve had trouble working with virtual assistants before because I wasn’t sure what tasks to give them or when I did give them tasks, they asked me so many questions it ended up taking more time than doing it myself!

Our executive assistants are not the same as the typical offshore virtual assistants from the Philippines or India or Latin America that so many agencies use. We are a premium EA service and our assistants have worked for some of the largest companies in the USA. They don’t operate like robots using templates who are unable to solve problems without constant instructions. Our EAs learn context, understand project goals, and work independently to get tasks done. They can also proactively suggest ways for you to get back more time through delegation and to increase productivity using AI and other software tools.

I’ve had trouble working with virtual assistants before because I wasn’t sure what tasks to give them or when I did give them tasks, they asked me so many questions it ended up taking more time than doing it myself!

Our executive assistants are not the same as the typical offshore virtual assistants from the Philippines or India or Latin America that so many agencies use. We are a premium EA service and our assistants have worked for some of the largest companies in the USA. They don’t operate like robots using templates who are unable to solve problems without constant instructions. Our EAs learn context, understand project goals, and work independently to get tasks done. They can also proactively suggest ways for you to get back more time through delegation and to increase productivity using AI and other software tools.

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